Features — Folkzen

⏱ Timecards

Hours captured without the chase

Monthly timecards prefilled from working days — employees just confirm and submit. Managers approve in one click, and the approved hours become the single source of truth for payroll and billing.

Prefilled from working days & holidaysZero blank-slate data entry
One-click approval workflowHR, manager, or admin — your call
Client-approved uploadsAttach signed client timesheets where required

OCTOBER 2026 · PRIYA NAIR

Week	Project	Hours	Status
Sep 29 – Oct 3	Globex · Portal	40	Approved
Oct 6 – Oct 10	Globex · Portal	40	Approved
Oct 13 – Oct 17	Globex · Portal	32	Pending

🧾 Invoicing

Our killer module: invoices from timesheets

Approved hours flow straight into client invoices. Set bill rates per project (separate from pay rates), track POs, and watch burn-down in real time. Draft → sent → paid → overdue, with automatic reminders doing the awkward follow-ups for you.

One-click invoice generationFrom approved timesheets, with your numbering
Client bill rates ≠ employee pay ratesMargin stays yours to see
PO tracking & burn-down"PO $100k · invoiced $62k · $38k left" on every invoice
Overdue remindersPolite, automatic, persistent

INV-2026-1042 · GLOBEX INC · SENT

Line	Hours	Amount
Priya Nair @ $95	168	$15,960
Sofia Reyes @ $95	160	$15,200
Total		$31,160

📄 PDF generated · ✉️ sent Oct 2 · ⏰ reminder scheduled Oct 31

✨ Ask Folkzen

Your data, in plain English

The AI centerpiece. Ask "what was last month's payroll by project?" or "who's on the bench with React skills?" — Folkzen answers from live company data with charts, through a governed semantic layer. The AI sees schemas, never raw employee rows, and answers respect each user's role permissions.

Payroll, timesheets, leave, headcountPlus hiring & bench where enabled
Charts, not just textAnswers render as visuals you can share
Permission-awareAn employee never sees what an admin wouldn't show them

✨ ASK FOLKZEN

🧑

Which project had the best margin last quarter?

✦

Globex · Portal rebuild — 34% margin on $142k billed. Initech · Data pipeline was 28%. Want the breakdown by consultant?

🔔 Expiry-alert engine

Never get blindsided again

Visas, work permits, passports, I-9 reverifications, client MSAs — Folkzen watches every expiry date in your company and nudges the right people at 90, 60 and 30 days. Compliance becomes background noise instead of fire drills.

90 / 60 / 30-day nag loopEscalates until someone acts
Visa & work-permit awareBuilt for immigration-heavy teams
MSA & PO expiries tooClient paperwork joins the same engine

🔔 ALERTS · THIS WEEK

H-1B — Marcus Chen expires in 58 days
Passport — Sofia Reyes expires in 34 days
MSA — Globex Inc renews in 89 days

📁 Documents

Every document, verified

Per-employee document vaults with HR review workflows, plus configurable checklists per visa type — the system tells new hires exactly what's missing and nags until it's uploaded. Versioned history means audits stop being scary.

Checklists per visa scopeH-1B, F-1, Green Card, TN — each with its own rules
HR verify / reject loopWith full version history
Post-login nudgesEmployees see what's missing the moment they sign in

📁 PRIYA NAIR · H-1B CHECKLIST

Offer letter	Verified
I-9 documents	Verified
Passport copy	Expiring soon
Visa stamp	Missing

✉️ Letters & directory

Official letters in one click

Offer letters, experience letters, relieving letters, salary certificates, NOCs — generated from live employee data with proper serials and your company's branding. Plus a searchable directory so everyone can find everyone.

17 letter templatesAcross onboarding, self-service and HR
Editable & serial-numberedCustomize bodies, track every issuance
Directory with privacy controlsScales from 3 people to 300

✉️ LETTER PREVIEW

Ref: FOLKZEN/2026/0142

Experience Letter

This is to certify that Priya Nair was employed with Acme Corp as Senior Consultant from Jan 2023 to Sep 2026…

✓ Ready to issue

Every module, one loop